Keyword Dictionaries

Keyword Dictionaries are lists of pre-defined text strings which can be added to a category as a keyword index field. When documents are saved to that category a keyword can be selected from a drop-down list. When a document is searched for, a keyword value can be selected to narrow down the search results.

Keywords are index values of type: text string. The maximum length is 60 characters. They should be kept short, especially if used in a Multiple Keyword field.

By default, keyword lists are limited to 300 entries. If more than 300 keywords are added, only the first 300 will be shown in the drop-down list. This limit can be edited in the Advanced settings using the setting 'Max Size of Keyword List'.

Right-clicking on the Keyword Dictionaries object opens a context menu containing the following options and the security options.

New Dictionary
Opens a new keyword dictionary dialog.

New Folder
Create a folder (sub folder) to help organize keyword dictionaries.

Export
Therefore™ provides a means of exporting configuration definitions for Keyword Dictionaries. Therefore™ lets you export a single Keyword Dictionary, or a set of Keyword Dictionaries. These definitions are exported to an XML file. Exported configuration files can then be imported into other Therefore™ systems, saving the time and effort of re-creating keyword definitions from scratch.

Right-clicking on a specific keyword dictionary object opens another context menu containing the following options as well as the export and security options.

Open Dictionary
Opens the selected dictionary.

Add Keyword
Add a keyword to the selected dictionary.

Show Inactive Keywords
When this is selected Inactive Keywords are also displayed in the right-hand pane.

Delete keyword dictionary
Deletes the selected keyword dictionary.

Dictionary

The Dictionary dialog lists all keywords. A right-click on a specific keyword opens a context menu.

Add Keyword
Add a keyword to the dictionary.

Rename Keyword
Rename the selected keyword.

Delete Keyword
Delete the selected keyword.

Deactivate Keyword
Deactivate the selected keyword. This effectively hides the keyword from the user, but it is not deleted from the dictionary.

Right-clicking on the content area of a Dictionary dialog opens another context menu.

Language
Change the language of the keyword dictionary.

Paste Keywords
Populate the keyword dictionary from your clipboard. Instead of right-clicking on the content area and selecting this option it is also possible to select the content area and to use CTRL + V. If multiple keywords should be added, these keywords need to be separated by a newline character ((\n, \r, \r\n) ) or a tab (\t).